Skip to Main Content

New Construction

Applicant/Member


If you are not already a Member of Hamilton County Electric Cooperative, we would like to take this opportunity to welcome you to our service area. As a Member-owned electric distribution Cooperative, we strive to provide excellent service and quality Member relations. This letter is intended to inform you of our policies and procedures for providing electrical service. After your initial meeting with our field representatives, you may, if applicable, receive a packet of information in the mail with a checklist of requirements that must be met before any power lines are constructed. Any and all items in the packet are obligations that you must fulfill prior to construction. All necessary documents pertaining to your application will be included in this packet.


Hamilton County Electric Cooperative charges a one-time fee of $10.00 to become a Member of the Cooperative. This fee will be included on your first bill and may be refunded or credited to your final bill should you cease Membership with the Cooperative. A security deposit may also be requested of new applicants. If you are already a Member in good standing with the Cooperative, this will not apply. New applicants who have been previous Members in good standing with the Cooperative may have this deposit waived. New applicants may also choose to have the Cooperative perform an Online Utility Exchange credit check to determine the deposit. Otherwise, all new accounts will require a $400.00 deposit.


Hamilton County Electric Cooperative is required to have an easement for any and all properties that will be involved in the construction of power lines. The Cooperative does not purchase easements or take ownership of any properties where an easement has been granted. The easement is necessary to construct and maintain power lines on the properties where an easement has been granted. Easements granted to Hamilton County Electric Cooperative are perpetual and should be listed in your warranty deed restrictions. If not, an easement form or forms will be included in your packet. The easement form must be signed by the legal land owner/owners, notarized and accompanied with a copy of the Warranty Deed on each property. Hamilton County Electric Cooperative requires the applicant to obtain easements from any neighboring property owners that the power line will be crossing. Should neighboring property owners have any questions regarding the easements or power line construction issues, we will be happy to discuss these issues with them. Hamilton County Electric Cooperative’s policy is to construct all power lines in the most feasible route possible. Please understand that this will not always be the shortest route. Several factors are involved in the engineering of power lines. Your initial meeting with the Cooperative Staking Technicians will help you understand these factors and allow you to ask questions regarding the power line route.


A Line Extension Fees and Requirements list is attached to this letter. PLEASE READ THIS PAGE CAREFULLY. All costs and obligations for the construction of power lines are listed on this page. Please pay careful attention to the Permanent Residential portion of this page if the power line is being constructed for a residence. In order to receive the $1,500.00 waived benefit of permanent residence, all obligations listed MUST BE MET. If the power line is to be constructed before these obligations are met, the Member will forfeit the $1,500.00 waived benefit and must pay for the complete line extension. All contributions for the “aid of construction” MUST be paid before the construction of power lines begin.

Billing on new accounts will begin the day the meter is installed and energized. Meters will NOT be installed in the meter base when the construction is completed and the transformer WILL NOT be energized until you call the Cooperative and confirm that you have installed a main disconnect at the meter base. After the disconnect has been completely installed, please call Hamilton County Electric Cooperative and we will install the meter and energize the service. Security lights, if applicable, will also not be energized until a main disconnect box is installed.


If you should have a question at any time during the application process, please contact David Martin at 254-386-3123 or 1-800-595-3401. We appreciate the opportunity to serve you.


CONSTRUCTION WILL BEGIN 1O TO 14 WORKING DAYS AFTER ABOVE REQUIREMENTS ARE MET 

 

 

Line Extension Fees and Requirements


Single Phase Line Extension


Permanent Residence: Site-Built or Mobile Homes


Requirements to Receive Permanent Benefits

  • Structure must be 1,000 square feet of living area.
  • 1,000 square foot area must include a kitchen and bathroom.
  • Water source must be established on site (active water well or water meter)
  • Grade work must be completed and forms started for site-built homes.
  • Mobile homes must have tongue (hitch) and axles removed.
    • All these requirements MUST be met before receiving benefits of a permanent residence.
  • Connection to an approved sewer or septic system will be inspected by HCEC after construction on the residence has been completed. Failure to connect to an approved system will result in forfeiture of benefit or permanent service will not be connected by HCEC.


Benefits of Permanent Residence

  • HCEC will waive up to $1,500.00 of the total estimated cost of construction provided the above requirements are met. The $1,500.00 waiver is applicable to line extensions only.


Hamilton County Electric Cooperative Fees

  • A nonrefundable fee of the estimated cost that exceeds the waived $1,500.00 must be paid prior to power line construction.
  • Meter Loops and transformers to be installed on HCEC poles will be furnished and installed by HCEC.
  • Meter Loops to be installed on the structure will be furnished by HCEC. Meter Loop must be installed by the Member. HCEC does NOT furnish rigid pipe for Meter loops on structures.
  • Transformers are included in the total estimated cost.
  • Meter bases will be furnished for underground (URD) installations from pole to Structure or underground transformer to structure but must be installed by the Member. HCEC will furnish and install URD service not to exceed 150 feet total for an additional fee of $750.00. This fee includes conduit pipe and 200 amp URD service wire.

The fee is in addition to the estimated total cost for the line extension

HCEC DOES NOT DIG THE DITCH. MEMBER ASSUMES RESPONSIBILITY FOR DIGGING AND COVERING THE DITCH.

 

HCEC Requirements and/or Restrictions

  • All ditches/trenches (opening and backfill) must be done by the Member.
  • All URD services must meet National Electric Code. HCEC reserves the Right to disallow any installation that does not meet NEC or HCEC specifications.
  • All ditches must be inspected prior to installation and backfilling.
  • A main disconnect must be installed on the pole directly below the meter base and below or to the side of the meter base on a structure.
  • All applicable fees must be paid prior to power line construction.

 

Fees and Requirements for Non-Residential/Non-Commercial

  • Any single phase line extension that is constructed to anything other than a permanent residence or a commercial application (barn, shop, well, etc.) will require a nonrefundable fee. The construction fees are as follows:
  • HCEC will charge an estimated total cost for construction.
  • Meter loops and transformers to be installed on HCEC poles will be furnished and installed by HCEC.
  • Meter Loops to be installed on the structure will be furnished by HCEC. Meter Loop must be installed by the Member. HCEC does NOT supply rigid pipe for Meter loops on structures.
  • Transformers are included in the total estimated cost.
  • Meter bases will be furnished for underground (URD) installations from pole to structure but must be installed by the member. HCEC will furnish and install the URD service not to exceed 150 feet total for an additional fee of $1250.00. This fee includes conduit pipe and 200 amp URD service wire. The fee is in addition to the estimated total cost for the line extension.

HCEC DOES NOT DIG THE DITCH. MEMBER ASSUMES RESPONSIBILITY FOR DIGGING AND COVERING THE DITCH.

 

‚Äč‚ÄčLine Extension for Three Phase Residential or Commercial Applications

  • All power line construction fees (single phase or three phase) for a commercial application will be determined on a case by case basis.
  • All power line construction fees for three phase for a residential application will be determined on a case by case basis.

 

New Service Application Sample

NEW_SERVICE_APPLICATION_SAMPLE_-revised_6-26-17

 

Easement Sample

Easement Sample

Hamilton County Electric Cooperative logo Hamilton County Electric Cooperative
420 North Rice or P.O. Box 753
Hamilton, TX 76531
Toll Free: (800) 595-3401
254-386-3123
SmartHub logo
SmartHub is a trademark owned by National Information Solutions Cooperative.
Close